-Job Class Specifications-

City of West Covina

Confidential
Class Specification
November 2005 *
ADMINISTRATIVE ASSISTANT II
(Formerly Secretary II)

Job Summary
Under general supervision, assists the administrative head of a major department or division by relieving him/her of administrative detail and by supervising and coordinating office operations; compiles data and information and drafts reports and letters; assists in coordinating communications within the department or office, and with other departments and the public; and does related work as required.

Essential Functions

1. Organizes the flow of communications, paperwork, and activity through the particular department, division, or office.
   
   
2. Maintains calendar and acts as secretary to the head of the office and principal assistants.
   
   
3. Directly supervises and trains office employees and indirectly supervises, coordinates, or maintains liaison with other employees working in other units of the department, division, or office.
   
   
4. Assists in compiling information for annual budgets and special projects.
   
   
5. Composes and types letters and memorandums after receiving general direction as to content and purpose.
   
   
6. Establishes procedures to organize and maintain departmental files and records.
   
   
7. Records the proceedings of staff or citizen committee meetings.

Nonessential Functions

1. Depending upon assignment, takes and transcribes dictation.
   
   
2. Compiles, researches, and organizes data and information and drafts reports.
   
   
3. Maintains personnel, payroll, equipment, activity, and other official records.

* Title Change Only

QUALIFICATIONS
Required Knowledge

Thorough knowledge of English, grammar, spelling, filing, and arithmetic; of modern office methods, procedures, terms, and equipment; considerable knowledge of the principles of office management, supervision, and training; working knowledge of city government and organization.

Ability to spell and to use correct English grammar; perform a variety of difficult office and clerical work requiring independent judgment; plan work for other employees and direct them in their activities; work effectively with the public; work independently in the absence of specific instructions; follow oral and written instructions.

Experience: Three years of increasingly responsible clerical experience.

Skills:
Dictation: 100 WPM
Typing: 55 WPM
WordPerfect 5.1; use of computers

back to Job Class Specifications

- back to top -


Community Events | Visit City Hall | Meet Your City Council
Kids Stuff | West Covina Loves Your Business | Home
Phone Directory | Site Map | Contact Us