-Job Class Specifications-

City of West Covina

Confidential
Class Specification
January 2006
DEPARTMENTAL AIDE

Job Summary
Under general supervision, performs routine administrative tasks including research, report writing, policy analysis, statistical data maintenance, survey work and more difficult clerical or field assignments necessary to develop the assigned employees' transition from clerical or para-professional positions to administrative or professional positions in a chosen career field matching the department where assigned. Does related work as required.

Essential Functions

1. Assists in special projects and studies.
   
   
2. Carries out routine administrative and research assignments.
   
   
3. Gathers, tabulates and analyzes factual data.
   
   
4. Performs clerical or field work requiring in-depth knowledge and use of independent judgment.
   
   
5. Advises employees and citizens of City policies and procedures.
   
   
6. Prepares written correspondence and drafts reports and recommendations.
   
   
7. Generally performs paraprofessional duties requiring knowledge of beginning level administrative skills.

QUALIFICATIONS
Required Knowledges

Working knowledge of modern governmental administrative procedures, organizational structure, and effective communication practices. Knowledge of report writing and correspondence techniques, as well as ability to research and analyze data, City procedures and regulations.

Education: Completed coursework toward a college degree. Coursework can include units from a technical specialized training or certification program equivalent to college level coursework.

Experience: A minimum of one year's experience with the City with duties and responsibilities allowing the development of beginning level administrative technical skills.

NOTE: Please refer to the City's Administrative Policy on the Departmental Aide Program.

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