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SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Wednesday, February 21, 2007
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Herfert, Hernandez, Sanderson

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Fields, Bachman
Miscellaneous Unrepresented Management Employee, including
  • Assistant City Clerk
  • Assistant City Manager
  • Communications Director
  • Community Development Commission Director
  • Community Services Director
  • Environmental Management Director
  • Finance Director
  • Fire Chief
  • Director of Human Resources
  • Planning Director
  • Police Chief
  • Public Works Director and City Engineer
  • Director of Risk Management

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: Approximately 2.6 acre area of the southeast corner of West
Covina Parkway and West Garvey Avenue South of the Civic Center Property
Agency Negotiators: Pasmant, Alvarez-Glasman, Chung, Lee
Negotiating Parties: Dynamic Business Holdings Inc.
Under Negotiation: Both Price and Terms

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


ADJOURNED REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Wednesday, February 21, 2007
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Pastor Kelly Dupeé
Faith Community Church

PLEDGE OF ALLEGIANCE

Councilmember Sanderson

ROLL CALL

Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Herfert, Hernandez, Sanderson

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Arbor Day Proclamation
    March 11, 2007

ANNOUNCEMENTS

City Manager Andrew Pasmant

ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per Ordinance No. 2150)
Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary. Each person will be allowed five (5) minutes to address the Governing Bodies under Oral Communications. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

A) ORAL COMMUNICATIONS - Five (5) minutes
(This is the time set aside to address the City Council/Community Development Commission. Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.)

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

1) City Manager's Office
Resolution Censuring Councilmember Roger Hernandez
It is recommended that the City Council review the language contained within the Resolution of Censure and consider adoption of the following resolution:

RESOLUTION NO. _____ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE CENSURE OF CITY COUNCILMEMBER ROGER HERNANDEZ FOR VIOLATING THE CITY OF WEST COVINA ADMINISTRATIVE HARASSMENT POLICY AND THE CITY OF WEST COVINA STANDING RULES

Motion by _________ 2nd by _________
to waive further reading of the resolution, read by title only and

approve ____ disapprove ____ hold over ____
C-1.doc
C-1 attch 1.doc
C-1 attch 2.doc

2) Mayor's Report
Annual Appointment of City Council Representatives to Other Agencies
It is recommended that the Mayor make appointments to the various organizations described in the staff report, subject to City Council confirmation.
C-2.doc

Motion by _________ 2nd by _________

to _________________________________

3) Councilmember Roger Hernandez
Shadow Oak Park - Lower Plateau
It is recommended that the City Council provide staff direction.
C-3.doc
C-3_Attachment.doc

Motion by _________ 2nd by _________

to _________________________________

4) Departmental Matters - Finance Department
2006-07 Fiscal Year Mid-Year Budget Update
It is recommended that the City Council:
  1. Receive and file the budget update report.

  2. Approve the additional appropriations and transfer of appropriations as listed in "Section 2. Additional Appropriation/Transfer Requests" of the staff report.

Motion by _________ 2nd by _________ to

approve ____ disapprove ____ hold over ____
C-4.doc

5) Council Requests for Reports, Studies or Investigations Mayor Touhey
Request from Mayor Michael Touhey Requesting the City Council Consider
Providing a Signing Bonus for Lateral Police Officers
It is recommended that the City Council direct staff accordingly.

Motion by _________ 2nd by _________

to _________________________________
C-5.doc

6) Council Requests for Reports, Studies or Investigations
Mayor Touhey
Request from Mayor Michael Touhey Requesting the City Council Consider
Using City Housing Set-Aside Funds to Pay for Police Officers
It is recommended that the City Council direct staff accordingly.

Motion by _________ 2nd by _________

to _________________________________
C-6.doc

7) Council Requests for Reports, Studies or Investigations
Councilmember Hernandez
Volunteer Graffiti Removal
It is recommended that the City Council direct staff accordingly or accept and file this report.

Motion by _________ 2nd by _________

to _________________________________
C-7.doc

8) Council Requests for Reports, Studies or Investigations
Councilmember Hernandez
Request from Councilmember Roger Hernandez Requesting the City Council Consider Providing Compensation for Public Safety Personnel at the Top Quartile of the Labor Market Cities
It is recommended that the City Council direct staff accordingly.

Motion by _________ 2nd by _________

to _________________________________
C-8.doc

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

2) Commission Summary of Actions (receive & file)

a) Planning Commission 02/13/07
D-2a sum.act.doc

b) Community Services 11/14/06, 01/09/07
D-2b.doc
D-2b1.doc

c) Senior Citizens 11/09/06, 12/14/06, 12/21/06, 01/18/07
D-2c.doc
D-2c1.doc
D-2c2.doc
D-2c3.doc

3) Award of Bid

a) Award of Bid for a 3-Year Contract for the Community Recreation Guide Quarterly Printing
It is recommended that the City Council accept the bid of Grand Printing for a 3-year contract in the amount of $43,583.04 annually, as submitted at the bid opening on January 11, 2007, for the quarterly printing of the Community Recreation Guide, and authorize the Community Services Director and City Clerk to execute the contract.
D-3a.doc

b) Award of Bid for Maverick Baseball Field Dugouts Construction (Project No. PP-07209)
It is recommended that the City Council accept the bid of Green Giant Landscape in the amount of $62,000 as submitted at the bid opening on January 16, 2007, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract to build new replacement baseball field dugouts at Maverick Field.
D-3b.doc

c) Award of Design Contract for the Expansion of Shadow Oak Park (Project No. WC-0701)
It is recommended that the City Council:
D-3c.doc
  1. Accept the proposal of Richard Fisher Associates, of Santa Ana, California, in the amount of $249,545 as submitted at the bid opening on February 6, 2007, for the preparation of design plans and construction documents for an expansion that is to be made to Shadow Oak Park, per the general outlines of the park's existing Master Plan, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.

  2. Authorize staff to hire a third party soil engineering firm through the Consultant to take test borings, conduct analysis, and prepare a formal soils report of the project site.

  3. Appropriate $273,00 from the General Fund Reserves (110).

  4. Appropriate $47,000 from Park Dedication Fee "G.

  5. Appropriate $30,000 from Park Dedication Fee "E".

4) Miscellaneous - Human Resources Department

a) Personnel Matters: Salary Adjustments, Class Specification Revisions, New Class Specifications, and Staffing Requests
It is recommended that the City Council:
D-4a.doc
  1. Approve wage adjustments for part-time and full-time positions as outlined in the staff report in order to maintain and attract qualified employees by adopting the following resolution:

    RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, FIXING THE COMPENSATION OF CLASSIFICATIONS WITHIN THE LIMITED SERVICE CLASSIFICATIONS, FULL-TIME CLASSIFICATIONS, AND AMENDING RESOLUTION NUMBERS 2000-100, 2000-65, 2001-55, 2002-75, 2002-91, 2004-19, AND 2006-99

  2. Approve the revised and new class specifications for positions as outlined in the staff report by adopting the following resolution:

    RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CLASS SPECIFICATIONS FOR RECREATION ASSISTANT, RECREATION LEADER, RECREATION SITE COORDINATOR, DAY CARE TEACHER, DAY CARE DIRECTOR, LIFEGUARD, LIFEGUARD INSTRUCTOR, ASSISTANT POOL MANAGER, POOL MANAGER, COMMUNITY SERVICES OFFICER, JAILER, AND POLICE RECORDS CLERK I/II; APPROVING THE NEW CLASS SPECIFICATIONS FOR ASSISTANT COOK, FOOD SERVICE WORKER, AND REPROGRAPHICS ASSISTANT (FORMERLY OFFSET EQUIPMENT OPERATOR TRAINEE); AND AMENDING RESOLUTION NUMBER 4060

  3. Approve the hiring of an Engineering Technician position in the Public Works Department and the reclassification of the Management Analyst I to Management Analyst II in the City Manager's Office.

  4. Appropriate $16,806 to various funds as listed in the fiscal impact section of this report necessary to fund the part-time salary increases.

  5. Appropriate $3,719 from the General Fund reserve to accounts 110.41.4120.xxxx and 110.41.4144.xxxx.

  6. Appropriate $2,243 from the General Fund reserve to accounts 110.33.3320.xxxx.

  7. Appropriate $2,658 from the General Fund reserve to accounts 110.33.3320.xxxx.

Miscellaneous - Community Development Commission

b) Second Amendment to the Exclusive Negotiating Agreement with Dynamic Business Holdings, Inc. for the Development of a 2.6 Acre Portion of the Civic Center Property
It is recommended that the City Council approve a Second Amendment to the Exclusive Negotiating Agreement with Dynamic Business Holdings, Inc., extending the term of the agreement for a period of one hundred eighty days to allow Dynamic Business Holdings, Inc. time to complete the entitlement process, comply with the California Environmental Quality Act and finalize the terms of a Lease and Development Agreement for City Council consideration.
D-4b.doc

Miscellaneous - Police Department

c) Equipping Police Vehicles
It is recommended that the City Council approve the purchase of vehicle-mounted Police equipment (totaling $44,727.93 in FY 2006-07) directly from Espino's Cop Shop Inc., of Rancho Cucamonga, the Police Department's authorized conversion vendor, from account 110.31.3120.7170.
D-4c.doc

5) AB1234 Conference and Meeting Reports (receive & file)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

a) Conference and Meeting Report - School Violence in the 21st Century
It is recommended that the City Council receive and file the report.

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-5a:

Motion by __________ 2nd by __________
to waive further reading of the resolutions, read by title only and adopt:

and approve all items except: ________

ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

No hearings for this meeting.

F) COMMUNITY DEVELOPMENT COMMISSION

No meeting scheduled.

G) DEPARTMENTAL MATTERS

COMMUNITY SERVICES

1) Request to Name Cortez Park Baseball Fields in Honor of Corey Lidle
It is recommended that the City Council:
  1. Approve the naming of two baseball fields at Cortez Park in memory of Cory Lidle, New York Yankees pitcher and former member of the West Covina American Little League, who perished in a plane crash in 2006.

  2. Authorize West Covina American Little League to purchase, install and maintain two signs at Cortez Park, designating the baseball fields as "Cory Lidle Field".

Motion by _________ 2nd by ____________ to

approve ____ disapprove ____ hold over ____
G-1.doc

2) Litter Collection Stewardship Program
It is recommended that the City Council authorize staff to proceed with the coordination and promotion of a litter collection stewardship program, and appropriate $15,300 from the general fund reserve for the remainder of the 2006/2007 fiscal year.
Motion by _________ 2nd by ____________ to

approve ____ disapprove ____ hold over ____
G-2.doc

H) MAYOR'S/COUNCILMEMBERS REPORTS

Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

I) COUNCILMEMBERS' REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

1) Councilmember Hernandez
Request from Councilmember Roger Hernandez Requesting the City Council Consider Adopting an Ordinance Prohibiting the Sale of City Parkland
It is recommended that the City Council direct staff accordingly.

Motion by __________ 2nd by __________

to __________________________________
I-1.doc

2) Councilmember Herfert
Request from Councilmember Steve Herfert Requesting the City Council Support a Resolution Supporting the United States Conference of Mayors' Climate Protection Agreement
It is recommended that the City Council direct staff accordingly.

Motion by __________ 2nd by __________

to __________________________________
I-2.doc

J) COUNCILMEMBER COMMENTS

ADJOURNMENT

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 3/6/07 7:00 pm Regular Meeting
Tuesday 3/13/07 7:00 pm Special Meeting with Community Services Commission
Tuesday 3/20/07 7:00 pm Regular Meeting


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