M I N U T E S
SPECIAL MEETING OF THE
WEST COVINA CITY COUNCIL
January 15, 2008
Mayor Lane called to order the special meeting of the West Covina City Council at 6:20 p.m. in the City Manager’s Conference Room at City Hall, 1444 W. Garvey Avenue, West Covina.
ROLL CALL Mayor Lane, Mayor Pro Tem Hernandez
Councilmember Herfert
Absent: Councilmembers Sanderson, Touhey
Others Present: Pasmant, S. Nichols, Fields, Bachman
PUBLIC COMMENT ON ITEMS ON THE AGENDA
No comments offered.
CLOSED SESSION Mayor Lane commenced the closed session at 6:25 p.m. to discuss the following matters:
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Fields, Bachman
Employee Organizations
CONFERENCE WITH LEGAL COUNSEL —
EXISTING LITIGATION
Pursuant to Government Code § 54956.9(a)
Patricia Mary aguirre, et al. vs. City of West Covina
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: Approximately 2.6 acre area of the southeast corner of West Covina Parkway and West Garvey Avenue South of the Civic Center Property
Agency Negotiators: Pasmant, Alvarez-Glasman, Chung, Lee
Negotiating Parties: Dynamic Business Holdings Inc.
Under Negotiation: Both Price and Terms
ADJOURNMENT Mayor Lane adjourned the meeting at 7:00 p.m.
Submitted by
Assistant City Clerk Susan Rush
Mayor Sherri Lane
M I N U T E S
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
January 15, 2008
Mayor Lane called to order the regular meeting of the West Covina City Council at 7:10 p.m in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Dr. Glen A. Thorp, Pastor
Community Presbyterian Church
PLEDGE OF ALLEGIANCE Councilmember Herfert
ROLL CALL Mayor Lane, Mayor Pro Tem Hernandez,
Councilmember Herfert, Sanderson
Absent: Councilmember Touhey
Others present: Pasmant, Fields, Nichols, Blair, Durbin, Hoppe, Freeland, Wills, Rush
REPORTING OUT FROM CLOSED SESSION
Deputy City Attorney Scott Nichols reported the following:
All members were present except Councilmembers Sanderson and Touhey and prior to convening into closed session, all items on the City Council and CDC agendas were announced for inclusion in the closed session discussion.
Items on the City Agenda:
Conference with Labor Negotiators — Employee Organizations: W.C. Firefighters’ Association, I.A.F.F., Local 3226; W.C. Firefighters’ Management Association; W.C. Police Officers’ Association; W.C. Police Management Association — This item was continued to the next meeting.
Conference with Legal Counsel — Existing Litigation — Patricia Mary Aguirre, et al. vs. City of West Covina - Discussion ensued with no further action and nothing further to report.
Conference with Real Property Negotiators — Property: Approximately 2.6 acre area of the southeast corner of West Covina Parkway and West Garvey Avenue South of the Civic Center Property — The developer has requested to terminate the Exclusive Negotiating Agreement. The council approved the request 3-0.
Items on the CDC Agenda:
Conference with Real Property Negotiators — Property: Northeast corner of Azusa and Giambi Lane — Not discussed. This item was held over to later meeting.
Conference with Real Property Negotiators — Property: 730 South Orange — No further action and nothing further to report.
CHANGES TO THE AGENDA None.
PRESENTATIONS Blue Star Video was aired.
Mayor Lane and Police Chief Frank Wills presented retiring Corporal Andrew Hischar with a resolution of commendation and City tile for 30 years of service with the City of West Covina.
ANNOUNCEMENTS None.
ORAL COMMUNICATIONS
Frank Scalfaro Frank Scalfaro, Float Foundation president, thanked the Council for their support of the Rose Float Foundation and thanked the many volunteers. He also requested Council support for the entry fee for participation in the 2009 Parade and approval of Heritage Park for their annual Wine Tasting event in June.
Joanne Wilner Joanne Wilner, West Covina resident, commented on the proposed sister city and friendship city relationships; and questioned how 5 handicapped spaces could be derived out of 5 standard spaces; and commented on SB 353 - new laws pertaining to documents distributed to councilmembers.
Royall Brown Royall Brown, West Covina resident, thanked staff for the addition of handicap spaces at the Senior Center and expressed concern with the survey used at the senior center; spoke in favor of a hybrid graffiti abatement program.
Juan Reynosa Juan Reynosa, West Covina resident and graffiti contractor, responded to comments made at a previous meeting regarding his company’s work.
Dana Sykes Dana Sykes, West Covina resident, stated graffiti abatement options presented to council need further evaluation, specifically the proposed in-house program; spoke in opposition to moving forward with the golf course due to the City’s economics; addressed I-Poly, a college prep high school available to West Covina residents.
Bruce Leinbach Bruce Leinbach, West Covina resident, shared his story on landscape maintenance issues in neighboring cities; recognized candidates in the last election who did not prevail.
Lloyd Johnson Lloyd Johnson, West Covina resident, addressed comments made by Mayor Pro Tem Hernandez to a senior citizen during the previous city council meeting as inappropriate.
Don Carmen Don Carmen, West Covina resident, spoke on emergency responses to his home and the quick response recognizing the engine company who responded; addressed his compliance with election laws with campaign filings.
Nelson Osorio Nelson Osorio, West Covina resident, spoke on behalf of residents on Morganfield in regards to traffic issues and speeding in their community and the need of a 4-way stop sign.
Rudy Valles Rudy Valles, West Covina resident, addressed Mayor Pro Tem Hernandez and requested a public apology for comments made toward his wife.
Ruben Miseta Ruben Miseta, West Covina resident, addressed concerns with the way the RV ordinance is written and requested an amendment with respect to the parking on property provisions.
Mayor Pro Tem Hernandez responded to comments made to him regarding comments he made toward a resident at a previous meeting.
UPDATES/REPORTS FROM CONSULTANTS
None.
ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
Councilmember Steve Herfert
Requested from Councilmember Steve Herfert Requesting the
C-1 City Council Consider Creating a Public Art Commission
Public Art Commission Motion by Herfert and seconded by Hernandez bring back a report with option for the formation of a Public Art Commission.
Motion carried 4 — 0.
CONSENT CALENDAR Mayor Pro Tem Hernandez requested Item D-7b, be removed for separate consideration.
D-1 City Council Meeting Minutes (receive & file)
Minutes • Special Meeting of August 7, 2007
• Regular Meeting of August 7, 2007
D-2 Commission Summary of Actions (receive & file)
Commission Summary a) Planning Commission 01/08/08
D-3 Claims Against the City (deny & notify claimants)
Claims Government Tort Claim Denials
Award of Bid
D-4a Award of Purchase — Personal Protective Equipment
Personal Protective Equipment Recommendation is that the City Council waive the formal contract procedure and approve an award of purchase for 25 sets of Morning Pride Personal Protective Equipment (PPE) from Fisher Scientific Company of Suwanee, GA, for a total cost of $43,112.01, including sales tax and shipping per the pricing awarded by City of Glendale, California, per their Purchase Order No. 7000002835.
D-4b Ford Ambulance — Change Award of Purchase
Purchase of Ford Ambulance Recommendation is that the City Council take the following actions:
D-5 Traffic Committee Minutes of December 18, 2007 (accept & file)
a. It is recommended that the City Council introduce the following ordinance reducing the speed limit on Citrus Street from Vine Avenue to Hillside Drive from 45 mph to 40 mph.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-132 OF THE WEST COVINA MUNICIPAL CODE RELATING TO DECREASES OF STATE LAW MAXIMUM SPEEDS
b. Accept and file the following minutes of the Traffic Committee meeting on December 18, 2007.
That curves along Heritage Drive between South Easthills Drive and East Hillside Drive be reviewed.
Traffic Committee Recommendation:
That advisory speed limit signs (W13-1) be installed along with advisory curve signs (W1-2) on the Eastbound and Westbound before approaching the curve at Heritage Drive. Install reflective and non-reflective raised marks (Detail 23) along the centerline at the curves.
That traffic conditions be reviewed at Stuart Avenue and Turner Avenue.
Traffic Committee Recommendations:
That a W1-4R, advance warning for reverse curve, be installed on Stuart Avenue east of Turner Avenue.
That right edge striping be installed on westbound Stuart Avenue.
That curb along the curve be painted red adjacent to 241 Turner Avenue and 1413 Stuart Avenue.
That a multi-way stop be installed at the intersections of Citrus Street and Montezuma Way and Citrus Street and Spring Meadow Drive.
Traffic Committee Recommendations:
That in accordance with the provision of the manual of uniform traffic control devices, the following speed shall be established by ordinance along Citrus Street:
From Vine Avenue to Hillside Drive 40 MPH
That speed limit signs with radar-enforced plates be installed on Citrus Street between Vine Avenue and Hillside Drive.
That watch down hill speed signs be installed on northbound Citrus Street.
That portable speed trailer be utilized on Citrus Street.
That red curb be installed on Citrus Street at Montezuma Way and Spring Meadow.
That landscaping at the southwest corner of Citrus Street and Montezuma way be trimmed/removed.
That traffic condition be reviewed on Willow Avenue from North Garvey Avenue to Pacific Avenue.
Traffic Committee Recommendations:
That 25 miles per hour speed limit signs with radar enforced plate be installed on Willow Avenue from North Garvey Avenue to Pacific Avenue.
That staff conduct speed and volume studies.
D-6 City Treasurer’s Report (receive & file)
Treasurer’s Report Report for the Month of November 2007
Miscellaneous — City Manager’s Office
Participation in the 2009 Tournament of Roses Parade and Approval of Rose Float Foundation to Serve Alcohol at Wine
D-7a Tasting Event to be held at Heritage Park
Alcohol at Wine Tasting Event Recommendation is that the City Council:
Miscellaneous — Community Services Department
The Addition of Five Handicapped Stalls at the West Covina
D-7b Senior Center
Handicap Stalls at Sr Ctr Recommendation is that the City Council receive and file this report.
Miscellaneous — Environmental Management
D-7c BKK Landfill Site Quarterly Status Report
BKK Landfill Report Recommendation is that the City Council receive and file this report.
Miscellaneous — Finance Department
D-7d Comprehensive Annual Financial Report for the Year Ended June
Annual Financial Report 30, 2007
Recommendation is that the City Council receive and file the City’s Comprehensive Annual Financial Report for the fiscal year ended June 30, 2007.
D-7e Extension of Contract — Independent Auditing Services
Auditing Services Recommendation is that the City Council extend the contract of Mayer Hoffman McCann, P.C., Conrad Government Services Division, for three years to provide auditing services for fiscal years 2007-08 through 2009-10.
Miscellaneous — Police Department
D-7f 2007 Supplemental Law Enforcement Services Fund (SLESF) Grant
SLESF Grant Recommendation is that the City Council:
Miscellaneous — City Attorney’s Office
D-7g Policy for Assisting Non-Profit Organizations
Policy for Assisting Non-Profits Recommendation is that the City Council adopt the following resolution:
Reso No. 2008-1 RESOLUTION NO. 2008-1 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ESTABLISHING A POLICY FOR ASSISTING NON-PROFIT ORGANIZATIONS WITH THE PROMOTION OF EDUCATIONAL, HEALTH, SOCIAL AND CIVIC PROGRAMS
CONSENT CALENDAR ACTION Motion by Sanderson and seconded by Hernandez to waive further reading of the ordinance/resolution and introduce/adopt, and approve all items except: Item D-7b. Motion carried by the following Roll Call vote of the Council:
AYES: Herfert, Hernandez, Sanderson, Lane
NOES: None
ABSENT: Touhey
Item D-7b The Addition of Five Handicapped Stalls at the West Covina Senior Center - Community Services Director McNeill presented a brief staff report. Mayor Pro Tem Hernandez expressed concern with removal of landscaping and the associated cost for additional five spaces at one suggested location vs. the installation of four spaces at another suggested location which does not require the removal of landscape. Community Services Director McNeill responded explaining the various options available.
Motion Motion by Hernandez to install the five handicap spaces at the recommended location on the south side of the parking lot without the removal of any landscaping, specifically a tree at the location.
McNeill explained that the installation of the five spaces may not be possible without the removal of the tree but four would, therefore suggested using the verbiage of "up to five spaces."
Mayor Pro Tem Hernandez restated his motion to install up to five handicap parking spaces without the removal of the trees.
Councilmember Sanderson supported the installation of five handicap spaces with the removal of the tree and to replant additional trees along the parkway.
Mayor Lane offers a second to Hernandez’ motion.
Motion failed 2-2 (Herfert and Sanderson no).
Motion Motion by Sanderson to install five handicap parking stalls at the recommended location and to plant additional trees in the parkway. Herfert seconded the motion with the caveat that all attempts will be made to not remove the tree.
Motion carried 3-1 (Hernandez no).
COMMUNITY DEVELOPMENT COMMISSION
Mayor Lane recessed the City Council meeting at 8:25 p.m. to convene the Community Development Commission meeting. The City Council reconvened at 8:26 p.m. with all members present except Councilmember Touhey.
DEPARTMENTAL MATTERS
G-1 Graffiti Abatement Contract Review
Graffiti Contract Review Motion by Herfert and seconded by Sanderson to hold over until there is a full council.
Motion carried 4-0.
MAYOR’S/COUNCILMEMBERS’ REPORTS
Mayor Sherri Lane
Annual Appointment of City Council Representatives to Other
H-1 Agencies
Appointments to Other Agencies Mayor Lane reviewed the list of suggested appointments.
Motion Motion by Herfert and seconded by Sanderson to approve the following Mayor recommendations to other agencies:
Agency/Organization Representative Alternate
Chamber of Commerce Hernandez Touhey
City/Schools Liaison Committee Hernandez Touhey
Contract Cities Sanderson Hernandez
L.A. Works Herfert Sanderson
Foothill Transit Zone Hernandez Herfert
Independent Cities Association Touhey Herfert
League of California Cities Lane Hernandez
Rose Float Foundation Lane No alternate
SGV Mosquito Abatement District (2-yr term began 1/07) Hernandez No alternate
L.A. County City Selection Committee Lane No alternate
SGV Economic Partnership Touhey Hernandez
Sanitation District Board Lane Hernandez
SCAG (General Assembly) Touhey Hernandez
Upper San Gabriel Valley Water Association Touhey Lane
Hurst Ranch Foundation Herfert Touhey
SGV COG Herfert Lane
Baldwin park 605/10 Interchange Sub-Committee Herfert Touhey
Downtown Revitalization Subcommittee Sanderson Herfert
and to waive further reading of, and adopt, the following resolution naming Councilmember Steve Herfert as representative and Councilmember Sherri Lane as the alternate to the San Gabriel Valley Council of Governments:
Assistant City Clerk Rush presented:
Reso No. 2008-7 RESOLUTION NO. 2008-7 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, NAMING COUNCILMEMBER STEVE HERFERT AS THE GOVERNMENT BOARD REPRESENTATIVE TO SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, AND COUNCILMEMBER SHERRI LANE AS THE ALTERNATE
Motion carried 4 — 0.
Mayor Pro Tem Roger Hernandez
H-2 Scheduling City Council Goal Setting Sessions
Council Goal Setting Sessions Mayor Pro Tem Hernandez requested the council schedule goal setting sessions prior to budget study sessions to set priorities.
Motion Motion by Herfert and seconded by Hernandez to set Goal Setting Sessions prior to Budget meetings.
Motion carried 4-0.
COUNCILMEMBERS’ REQUESTS FOR REPORTS, STUDIES OR INVESTIGATIONS
Councilmember Steve Herfert
Request from Councilmember Steve Herfert Seeking the City Council’s Consensus to Consider the Adoption of a Friendship
I-1 City Relationship with Wuhu, China
Friendship City Wuhu, China Motion by Herfert and seconded by Sanderson to bring back additional information on establishing a friendship city with Wuhu, China.
Motion carried 4-0.
Mayor Pro Tem Hernandez
Request from Mayor Pro Tem Roger Hernandez Seeking the City Council’s Consensus to Consider Re-Establishing the
I-2 Sister City Relationship with Toluca, Mexico
Sister City Toluca, Mexico Motion by Hernandez and seconded by Herfert to bring back information for consideration on re-establishing a sister city with Toluca, Mexico.
Motion carried 4-0.
COUNCILMEMBER COMMENTS
Mayor Pro Tem Hernandez requested a memo from the City Manager on how much money the city has spent on legal fees.
Mayor Lane announced that the Martin Luther King Jr. celebration will be held at the Lakes on Monday, January 21, 2008.
ADJOURNMENT Motion by Herfert and seconded by Sanderson to adjourn the meeting at 8:56 p.m. in memory of Martin Luther King Jr.
Motion carried 4-0.
Submitted by:
_______________________________
Assistant City Clerk Susan Rush
___________________________________
Mayor Sherri Lane