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SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, April 1, 2008
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Lane, Mayor Pro Tem Hernandez
Councilmembers Herfert, Sanderson, Touhey

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Fields, Bachman
  • Employee Organizations:
    - W. C. Firefighters' Management Association
    - W.C. Police Management Association

PUBLIC EMPLOYEE RELEASE
Pursuant to Government Code § 54957

THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code § 54957(a)
Consultation with: City of West Covina Police Chief Wills

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, April 1, 2008
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

PLEDGE OF ALLEGIANCE

Councilmember Herfert

ROLL CALL

Mayor Lane, Mayor Pro Tem Hernandez,
Councilmembers Herfert, Sanderson, Touhey

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Proclamation
    Telecommunicators Week - April 13 - 19, 2008

ANNOUNCEMENTS

RULES OF DECORUM

The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.

(b) The city council may establish a limit on the duration of oral communications.

(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer.

(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.

Sec. 2-50. Decorum--Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided.

(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council.

Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code

148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.

403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per WCMC 2-48, Ordinance No. 2150)

Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker.

Oral Communications shall be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded.

Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

A) ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

1) Councilmember Steve Herfert
Formation of Public Arts Commission
Staff recommends that the City Council:

1. Introduce the following ordinance establishing a new Public Arts Commission:
C-1.doc
C-1 Attach1.doc

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 2 (ADMINISTRATION) AND CHAPTER 17 (PLANNING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO THE ESTABLISHMENT OF A PUBLIC ARTS COMMISSION

Motion by __________ 2nd by __________
to waive further reading of the ordinance, and

introduce ____ disapprove ____ hold over ____

Roll Call: Herfert, Hernandez, Sanderson, Touhey, Lane

2. Provide direction to staff regarding the following issues (refer to "Policy Decisions" on Page 3 of the report):
  • Method of making appointments from Planning Commission.
  • Commission oversight of issues pertaining in general to the visual and performing arts.
  • Stipend amount to be paid to commissioners.
  • Source of commission funding.

Motion by __________ 2nd by __________

to ___________________________________

2) Councilmember Steve Herfert
City of West Covina Walk of Fame
It is recommended that the City Council take the following actions:
C-2.doc
C-2 Attach1.doc
C-2 Attach2.xls

  1. Adopt the "West Covina Walk of Fame" Guidelines;

  2. Authorize the formation of the seven person Walk of Fame Committee; and

  3. Appropriate $12,000 from General Fund Balance and $12,000 from the Redevelopment Fund Balance to account number XXX.XX.XXXX.XXXX, for the installation of the Walk of Fame honoree plaques at Big League Dreams.

Motion by __________ 2nd by __________

approve ____ disapprove ____ hold over ____

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

Regular Meeting of November 20, 2007
min 11-20-07.doc
Regular Meeting of December 4, 2007
min 12-04-07.doc

2) Commission Summary of Actions (receive & file)

a) Community Services 02/12/08
D-2a.doc

b) Senior Citizens 02/28/08
D-2b.doc

c) Planning Commission 03/25/08
D-2c.doc

3) Claims Against the City of West Covina

Government Tort Claim Denials
It is recommended that the City Council deny the following Government Tort Claims and the claimants and/or their respective attorneys be so notified.
D-3.doc
  • Leticia Baez vs. City of West Covina
  • Javier Ramirez vs. City of West Covina
  • Randal Ruiz vs. City of West Covina

4) Award of Bid

a) Award of Bid for Bus Shelter Powder Coating/Refurbishing - Project No. SP-08103
It is recommended that the City Council take the following actions
D-4a.doc

Attachment is available for review at City Clerk's Office.

1. Accept the bid of Green Giant Landscape, Inc. in the amount of $181,140.00 as submitted at the bid opening on March 17, 2008, and authorize the Public Works Director/City Engineer to execute an agreement with Green Giant Landscape of Corona, California for the work to be done.

2. Appropriate $30,000 from Proposition "A" funds to Project No. SP-01803.

b) Award of Bid for the Purchase and Installation of Trash Receptacles at Bus Shelters - Project No. SP-08102
It is recommended that the City Council accept the quote from Highland Products Group in the amount of $120,317.75 for the purchase and installation, including tax, shipping and handling, of 140 trash receptacles at bus shelters at some shuttle bus stops.
D-4b.doc

5) City Treasurer's Report (receive & file)

Report for the Month of February 2008
D-5 City Rpt.doc
D-5 City Treas Rpt.xls
D-5 City Detail Rpt.xls
CDC Rpt.doc
CDC Treas Rpt.xls

6) Miscellaneous - Public Works Department

a) Morganfield Avenue Speed Limit Reverts Back to 25-Miles Per Hour
It is recommended that the City Council introduce the following ordinance deleting Morganfield Avenue from Section 22-131 of the Municipal Code:
D-6a.doc
D-6a Ord.doc

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-131 OF THE WEST COVINA MUNICIPAL CODE RELATING TO INCREASES OF STATE LAW MAXIMUM SPEEDS

b) Determination of Public Convenience and Necessity for Amendment to the Coastal Sage and Scrub Community Facilities District ("CSS District") to Allow for Funding of Ongoing Maintenance Costs for Additional Public Infrastructure Facilities and Services Within the District
Staff recommends that the City Council make a determination that public necessity and convenience require the extension of authorized facilities and services financed by the CSS District, and adopt the following resolution:
D-6b.doc
D-6b Reso.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS DETERMINATION THAT PUBLIC CONVENIENCE AND NECESSITY REQUIRE AN EXTENSION OF THE AUTHORIZED FACILITIES AND SERVICES FINANCED BY THE COASTAL SAGE AND SCRUB COMMUNITY FACILITIES DISTRICT

c) Landscape Maintenance District No. 6 - Preliminary Approval of the Engineer's Report
It is recommended that the City Council adopt the following resolution:
D-6c.doc
D-6c Reso.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON JUNE 3, 2008 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6 COMMENCING IN FISCAL YEAR 2008-2009 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT

d) Landscape Maintenance District No. 7 - Preliminary Approval of the Engineer's Report
It is recommended that the City Council adopt the following resolution:
D-6d.doc
D-6d Reso.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON JUNE 3, 2008 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7 COMMENCING IN FISCAL YEAR 2008-2009 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-6d:

Motion by __________ second by __________
to waive further reading of the ordinance/resolutions and introduce/adopt

and approve all items except: ________

ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

No hearings for this meeting.

F) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at ______ p.m. to convene the CDC.
Reconvene the City Council meeting at ______ p.m.
CDC Agenda

G) DEPARTMENTAL MATTERS

POLICE DEPARTMENT

1) Consideration of an Ordinance Which Would Prohibit the Possession of Weapons at City Hall and on Adjacent City-Owned and Operated Property
It is recommended that the City Council introduce the following ordinance:
G-1 & Ord.doc

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADDING SECTION 15-32 TO ARTICLE XIII OF CHAPTER 15 OF THE WEST COVINA MUNICIPAL CODE TO PROHIBIT THE POSSESSION OF WEAPONS IN CITY HALL

Motion by __________ 2nd by __________
to waive further reading of the ordinance and

introduce ____ disapprove ____ hold over ____

H) MAYOR'S/COUNCILMEMBERS REPORTS

1) Councilmember Michael Touhey
Consideration to Waive Cameron Community Center Gymnasium Fees for the West Covina Youth Basketball League
It is recommended that the City Council provide direction on how to proceed.
H-1.doc

Motion by __________ 2nd by __________

to ___________________________________

2) Councilmember Michael Touhey
Blue Star Banner Program
It is recommended that the City Council provide staff direction on this matter.
H-2.doc

Motion by __________ 2nd by __________

to ___________________________________

I) COUNCILMEMBERS' REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

No reports for this meeting.

J) COUNCILMEMBER COMMENTS

ADJOURNMENT

Motion by _________ 2nd by _________ to adjourn the meeting at ____ p.m.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 4/15/08 7:00 pm Regular Meeting
Tuesday 5/6/08 7:00 pm Regular Meeting


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